Draft. Every placeholder in [square brackets] needs replacing with your own details. The legal pages are starting points, not legal advice — have someone qualified review them before you rely on them.
Last updated [DATE]. [SITE NAME] is operated by [COMPANY NAME], [ADDRESS]. Questions about anything here: [PRIVACY EMAIL].
The short version
We collect what you give us when you comment or write to us, plus the ordinary technical records any web server keeps. We do not sell personal data. You can ask us to delete yours.
What you give us
| When | What | Why |
|---|---|---|
| Leaving a comment | Name, email, the comment | To publish and moderate it. Your email is not published. |
| Writing to us | Whatever you send | To reply |
| Newsletter sign-up [if offered] | Email address | To send it |
What is collected automatically
- Server logs — IP address, browser, pages requested, timestamps. Retained [NUMBER] days for security and debugging.
- Cookies — see below.
- Analytics — [name the tool, or delete this line if you use none].
Cookies
Two kinds are in use on this site:
Essential. Needed for the site to work. Includes the WordPress comment cookie that saves your name and email so you do not retype them.
Analytics. [Describe, or remove this paragraph if you use no analytics.]
Your browser settings can block or delete cookies. Blocking essential ones may break parts of the site.
Who else sees it
Only the services that help run the site:
- Hosting: [PROVIDER]
- Analytics: [PROVIDER, or none]
- Email delivery: [PROVIDER, or none]
- Spam filtering: [PROVIDER, or none]
And where the law requires disclosure.
Gravatar
Leaving a comment may send an anonymised hash of your email address to the Gravatar service, which checks whether you have a profile picture. Gravatar’s own policy governs that service.
Embedded content
Articles sometimes embed material from elsewhere, such as video. Embedded content behaves as though you had visited that other site directly, and those sites may set their own cookies and collect their own data.
How long we keep things
- Comments: indefinitely, so threads stay readable
- Enquiry emails: [NUMBER] months
- Server logs: [NUMBER] days
Your rights
Depending on where you live you may be able to request a copy of your data, have it corrected, have it deleted, object to processing, or withdraw consent. Write to [PRIVACY EMAIL]; we respond within [NUMBER] days.
Children
This site is not aimed at children and we do not knowingly collect data from anyone under [AGE]. If you believe we have, tell us and we will delete it.
Changes
Revisions are posted here with an updated date at the top.